The IT Help Portal is a service of Rotary District 9660.

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Rotary District 9660 IT Help Portal
FAQ Meet the Team

Getting Started

Getting Started Sign in, set your password, and set up MFA.

Microsoft 365

Microsoft Teams Meetings, chats, channels, and file sharing. Outlook Email, shared inboxes, and contacts. SharePoint Shared files, documents, and committee sites. OneDrive Your personal cloud file storage. Calendar Schedule meetings and manage events.

For clubs

For Clubs Set up and secure your club's own Microsoft 365 tenant.

District Systems

DACdb District and club database for member records and reporting. Tools Document signing and the compliance register lookup.

Online Forms

Online Forms Every district form you can fill in online.

Youth Exchange

Youth Exchange Program Guides for students, host parents, Club Counsellors, YEOs and the YEP Committee, plus the YEP portal, SOP and training.

Public Image

Canva Design posters, social tiles, and branded materials. Public Image Everything a club needs to be seen: social media, photos, Spotlight, your club logo and more.

Training Videos

Training Videos Recordings, slides and handouts from the district webinar series.
FAQ Answers to common questions. Meet the Team Who's behind the help portal. Request Support Can't find what you need? Get in touch.

AI for Publicity

Use AI to beat the blank page, then make it yours. Set up once, then every post takes minutes.

The blank-page problem

9 pm, Tuesday. You promised a post about Saturday's working bee.

AI can turn your three facts into a first draft in seconds. Everything it gives you is a draft, not a final product.

ClaudeWrites the words
Canva or GeminiMakes the visuals
Buffer or Meta Business SuiteSchedules the posts

Set up your club's Project once

A Claude Project is a workspace where Claude remembers your club. Teach it who you are once, and every prompt after that can be short.

  1. Who you are. Club name, town, number of members, meeting day, time, venue and format.
  2. Your personality. Relaxed and family-friendly? Professional? How does your club actually talk?
  3. What you do. Current projects, programs and causes, and who benefits.
  4. Where you post. Facebook, Instagram, website address, newsletter, the hashtags you use.
  5. Your rules. Australian English; focus on the people helped, not Rotarians; remind me about photo consent.
  6. What's coming up. Your events calendar, so it can mention dates without being told.

A fill-in-the-blanks version is in the training handouts: club prompt pack template and the prompt cheat sheet.

The rhythm for every post

1
Prompt. Short and natural: "Facebook post about our trivia night this Saturday, $10 a head, at the bowlo."
2
Draft. A solid starting point in seconds: structure, tone, wording.
3
Make it yours. Add the local detail, the real quote, your voice. This step is not optional. It is the whole point.

Golden rules

  • Give it the real facts: it wasn't at your event.
  • Lead with the people helped: "Two hundred kids ate breakfast" beats "23 members attended".
  • Use your own photos, with permission.
  • Check every date, name and number before you post.
  • Publish the raw output. If it sounds like AI, you skipped the editing step.
  • Paste in private data: no member contact details, no financials, and nothing about young people.
  • Let it invent facts. Without the real ones, it will politely make some up.
Watch the training

The full session, with live demos of a Facebook post, a website check and a Canva design: Claude (AI): social media and website.