Youth Exchange Program

Pick your guide

Youth Exchange now has its own section, separate from the district's other online forms, because it has grown into more than a set of forms: a portal the committee works in, its own access model, and an annual changeover procedure. Each guide below is written for one audience.

• A Guide for Students: how to ask permission to travel, and how to submit your monthly report.
• A Guide for Host Parents: what the email from Rotary District 9660 is, and what you are agreeing to when you approve it.
• A Guide for Club Counsellors and YEOs: where you sit in the approval chain, your group mailbox, and the wellbeing report.
• A Guide for the YEP Committee and Chair: loading the roster, the overdue Yepper digest, and what must change at changeover.
• Using the YEP Portal: signing in, why you may see fewer students than a colleague, and filling in a student's approvers.
• Standard Operating Procedures: the job itself, in order, for a committee member, including the parts that happen once a year.
• Training for a New Committee Role: why the system is shaped as it is, so a new officer can reason about situations no procedure covers.

For step-by-step instructions on filling in a specific form, see the Youth Exchange Program Forms hub instead.