Rotary District 9660 IT Help Portal
FAQ Meet the Team

Getting Started

Getting Started Sign in, set your password, and set up MFA.

Microsoft 365

Microsoft Teams Meetings, chats, channels, and file sharing. Outlook Email, shared inboxes, and contacts. SharePoint Shared files, documents, and committee sites. OneDrive Your personal cloud file storage. Calendar Schedule meetings and manage events.

For clubs

For Clubs Set up and secure your club's own Microsoft 365 tenant.

District Systems

DACdb District and club database for member records and reporting. Tools Document signing and the compliance register lookup.

Online Forms

Online Forms Every district form you can fill in online.

Youth Exchange

Youth Exchange Program Guides for students, host parents, Club Counsellors, YEOs and the YEP Committee, plus the YEP portal, SOP and training.

Public Image

Canva Design posters, social tiles, and branded materials. Public Image Club website and social media audits.

Training Videos

Training Videos Recordings, slides and handouts from the district webinar series.
FAQ Answers to common questions. Meet the Team Who's behind the help portal. Request Support Can't find what you need? Get in touch.

Forwarding Your Old Gmail

Auto-forward email from a Gmail address you used for your Rotary role into your new district inbox.

Why set up forwarding?

Many committees previously used Gmail addresses for their roles. People, schools, clubs and families still have those old addresses saved, and will keep emailing them for some time. Forwarding means anything sent to the old Gmail address lands automatically in your new district inbox, so nothing is missed while everyone updates their address books.

This is a one-time, five-minute setup done inside Gmail.

Check which direction you are going. This page sets up forwarding into your district inbox, so that old mail ends up inside district systems. That is encouraged. Forwarding the other way, from your district mailbox out to a personal or work account, is not permitted and defeats the privacy, security and confidentiality the district tenant exists to provide. See Using Your Rotary Address.
Forward role Gmail accounts to the matching shared inbox, not to your personal district address. For example, a YEO's old Gmail forwards to yeo.group1@rotary9660.org.au. That way the mail follows the role, not the person, when the role changes hands.

Step 1: Add the forwarding address in Gmail

  1. Sign in to the old Gmail account in a browser at mail.google.com.
  2. Click the Settings gear icon in the top-right corner, then See all settings.
  3. Open the Forwarding and POP/IMAP tab.
  4. Click Add a forwarding address.
  5. Enter your district address (your role's shared inbox, e.g. yeo.group1@rotary9660.org.au, or your own firstname.lastname@rotary9660.org.au if the Gmail was personal to you) and click Next, then Proceed.

Step 2: Confirm with the code sent to Outlook

  1. Gmail sends a confirmation email to your district inbox. Open Outlook and find the message from Gmail (check the shared inbox if you forwarded to one).
  2. It contains a confirmation code. Copy it.
  3. Back in Gmail's Forwarding and POP/IMAP tab, paste the code into the verification box and click Verify.

Step 3: Turn forwarding on and archive Gmail's copy

  1. Still on the Forwarding and POP/IMAP tab, select Forward a copy of incoming mail to and make sure your district address is chosen.
  2. In the dropdown next to it, choose archive Gmail's copy.
  3. Scroll down and click Save Changes.

Why "archive Gmail's copy"? It keeps a backup of every forwarded message in Gmail (under All Mail) without them piling up unread in the old inbox. You get a safety net, and the old account stays tidy.

Check it works

Send a test email from another account (or ask a fellow member to) addressed to the old Gmail address. It should arrive in your district inbox within a minute or two. If it does not, re-check the Forwarding and POP/IMAP tab: forwarding must show as on, with the district address verified.

Stuck at any step? Email support@rotary9660.org.au and we will walk it through with you.