Rotary District 9660 IT Help Portal
FAQ Meet the Team

Getting Started

Getting Started Sign in, set your password, and set up MFA.

Microsoft 365

Microsoft Teams Meetings, chats, channels, and file sharing. Outlook Email, shared inboxes, and contacts. SharePoint Shared files, documents, and committee sites. OneDrive Your personal cloud file storage. Calendar Schedule meetings and manage events.

For clubs

For Clubs Set up and secure your club's own Microsoft 365 tenant.

District Systems

DACdb District and club database for member records and reporting. Tools Document signing and the compliance register lookup.

Online Forms

Online Forms Every district form you can fill in online.

Youth Exchange

Youth Exchange Program Guides for students, host parents, Club Counsellors, YEOs and the YEP Committee, plus the YEP portal, SOP and training.

Public Image

Canva Design posters, social tiles, and branded materials. Public Image Club website and social media audits.

Training Videos

Training Videos Recordings, slides and handouts from the district webinar series.
FAQ Answers to common questions. Meet the Team Who's behind the help portal. Request Support Can't find what you need? Get in touch.

Distribution Lists

Emailing a whole committee or team with one address, and checking exactly who will receive it.

What is a distribution list?

A distribution list is a single email address that delivers a copy of your message to every member of a group. For example, members-youthexchange@rotary9660.org.au reaches every member of the Youth Exchange committee, each in their own personal inbox.

  • District distribution lists follow the pattern members-committeename@rotary9660.org.au
  • They work anywhere you can type an email address: new emails, replies, and calendar event invites
  • Membership is managed centrally, so the list is always current. When someone joins or leaves a committee, the list updates; you never need to maintain your own "everyone" list
Distribution list or shared inbox? A distribution list sends outward to each member's own inbox; replies come back from individuals. A shared inbox is one mailbox several people work in together. If you want everyone to receive something, use the distribution list. If you want a role address people can write to, that is the shared inbox.

Sending to a distribution list

  1. Click New mail (or create a new calendar event).
  2. In the To field, start typing members- followed by the committee name, e.g. members-youthexchange.
  3. Select the list when it appears. It shows with a group name such as All Youth Exchange Members.
  4. Write and send as normal. Every current member receives their own copy.

Checking who is in a list before you send

If you are not sure who a list goes to, click the small + (expand) icon on the list name after adding it to the To field. Outlook replaces the list with the individual names of everyone currently in it, so you can see exactly who will receive the message. You can then remove individuals if needed, though remember that a removed person simply will not get that one message; it does not change the list itself.

Finding other lists

You have access to the distribution lists for the whole district, not just your own committee. In the To field, type members and choose Show more results to browse every list: individual committees, wider teams (for example all of the youth programme committees), Operations, and the Board.

If you cannot find a list you expect to exist, or a list seems to be missing someone, email support@rotary9660.org.au.

Calendar tip: creating an event in a shared calendar makes it visible to everyone with access to that calendar, but it does not notify anyone. To make sure people are told about an event, invite the distribution list as an attendee; every member then receives an invitation they can accept.