Teams Meetings

Joining, running, and hosting video meetings with Teams.

You do not need the Teams app to join a meeting. You can join from any web browser by clicking the meeting link. If you are on a phone or tablet, installing the Teams app gives you a better experience.
Join a minute early to check your audio and camera before the meeting starts. Use headphones if you are in a noisy environment.

Joining a meeting

You can join a Teams meeting from a calendar invite or from a link sent in a chat or email.

Select your device:

From a calendar invite:

  1. Go to outlook.cloud.microsoft/calendar and find the meeting.
  2. Click on the event. You will see a "Join Microsoft Teams Meeting" link.
  3. Click the link. Your browser will open a Teams page.
  4. Choose "Join on the web" if you do not have the app installed.
  5. Choose your audio and video settings, then click Join now.

From a link in email or chat:

  1. Click the meeting link. It will open in your browser.
  2. Select Join on the web and then click Join now.

From the Teams calendar:

  1. Open the Teams desktop app.
  2. Click the Calendar icon in the left sidebar.
  3. Find the meeting and click Join.
  4. Choose your audio and video settings, then click Join now.

From a link:

  1. Click the meeting link. Teams will open and take you to the join screen.
  2. Click Join now.

From the Outlook calendar:

  1. Open the Outlook app and tap the Calendar tab at the bottom.
  2. Tap the meeting event.
  3. Tap Join Teams Meeting.
  4. The Teams app will open (or offer to open). Tap Join.

From a link in email or message:

  1. Tap the meeting link. Choose to open it in Teams.
  2. Tap Join now.
Screenshot (iPhone): Teams meeting controls

From the Outlook calendar:

  1. Open the Outlook app and tap Calendar.
  2. Tap the meeting event.
  3. Tap Join Teams Meeting. Teams will open.
  4. Tap Join now.
Screenshot (Android): Teams meeting controls

In-meeting controls

During a meeting, a toolbar appears with controls for your audio and video. The exact location varies by platform but the same actions are always available:

Teams in-meeting controls bar on desktop
  • Mute / Unmute () - toggle your microphone on and off. Mute when you are not speaking.
  • Camera on / off () - toggle your camera.
  • Raise hand - lets the host know you want to speak without interrupting.
  • Chat panel () - send messages or links to all participants during the meeting.
  • Leave () - leave the meeting. On a red button, usually at the end of the controls bar.

Hosting a meeting

Select your device:

  1. Go to outlook.cloud.microsoft/calendar.
  2. Click New event.
  3. Add a title, date, and time.
  4. Toggle Teams meeting on. A Teams link will be added to the invite automatically.
  5. Add attendees in the Invite attendees field.
  6. Click Send.

Sharing your screen during a meeting:

  1. Once in the meeting, click the share screen icon (a rectangle with an arrow) in the controls bar.
  2. Choose whether to share your whole screen, a specific window, or a browser tab.
  3. Click Stop sharing when done.

  1. Open the Teams desktop app and click Calendar.
  2. Click New meeting.
  3. Fill in the title, date, time, and attendees.
  4. Click Send. A Teams link is included automatically.

Sharing your screen: Click the share icon in the in-meeting toolbar. Choose a window or screen. Click Stop presenting when done.

  1. Open the Outlook app and tap the Calendar tab.
  2. Tap the + button to create a new event.
  3. Add title, date, and time.
  4. Toggle Teams Meeting on.
  5. Add attendees and tap Done.

Screen sharing on iPhone: Tap the ... (more) button in the meeting controls, then tap Share. You will be prompted to start a screen broadcast.

  1. Open the Outlook app and tap the Calendar tab.
  2. Tap + to create a new event.
  3. Add title, date, time, and toggle Teams Meeting on.
  4. Add attendees and tap Send.

Screen sharing on Android: Tap the ... button in the meeting controls and select Share.

Finding a recording after a meeting

If the host recorded the meeting, the recording is saved automatically. You can find it in the chat or channel where the meeting was held.

  • For a channel meeting: go to the channel in Teams and scroll up to find the meeting chat. The recording link appears there.
  • For a one-on-one or group meeting: go to the Chat tab in Teams and open the conversation for that meeting.

Recordings are stored in OneDrive or SharePoint and are available for a period set by the IT team.