Files and Storage

Installing the OneDrive app

OneDrive is available at office.com via the OneDrive tile. The mobile app lets you access and upload files from your phone, including photos.

Select your device:

  1. Open the App Store and search for "Microsoft OneDrive".
  2. Tap Get to install.
  3. Open the app and sign in with your Rotary email address (firstname.lastname@rotary9660.org.au).
  4. Your files will be available on your phone. You can also upload photos directly from your camera roll.

  1. Open the Google Play Store and search for "Microsoft OneDrive".
  2. Tap Install.
  3. Open the app and sign in with your Rotary email address.

What is OneDrive?

OneDrive is your personal cloud storage. Files you save here are private to you unless you choose to share them. You can access them from any device - laptop, phone, or tablet - as long as you are signed in.

Think of it like a USB drive that lives in the cloud, accessible from anywhere. The direct link to your OneDrive is rotaryd9660-my.sharepoint.com.

OneDrive is your personal storage. SharePoint is your committee's shared storage. A good rule of thumb: if only you need it, OneDrive is fine. If your committee or the district needs access to it, it belongs in SharePoint.

OneDrive vs SharePoint

OneDrive

  • Personal storage
  • Private by default - only you can see it
  • Files go with your account
  • Good for drafts, personal notes, files only you need
  • 1 TB storage included with your licence

SharePoint

  • Shared storage for committees
  • Accessible to all committee members
  • Files stay with the committee when you leave
  • Good for meeting minutes, templates, shared reports
  • Storage shared across the district
Do not save committee files to OneDrive. Meeting minutes, shared templates, and district documents should go in SharePoint. Files saved to your personal OneDrive are invisible to other committee members, and they may be lost when roles change.

Uploading a file

Select your device:

  1. Go to office.com and click the OneDrive tile, or go directly to your OneDrive.
  2. Click Upload in the top toolbar and select Files.
  3. Choose the file from your computer and click Open.

Or drag and drop: Open OneDrive in your browser and drag a file from your computer directly into the browser window.

OneDrive file browser on desktop
  1. Open the OneDrive app.
  2. Tap the + button.
  3. Tap Upload.
  4. Choose a file from your Files app, or tap Photos to upload a photo from your camera roll.
Screenshot (iPhone): OneDrive app
  1. Open the OneDrive app.
  2. Tap the + button.
  3. Tap Upload and select a file from your device storage or photos.

Creating folders and organising files

Select your device:

  1. In OneDrive, click New → Folder.
  2. Type a name and click Create.
  3. To move a file, right-click it and select Move to, then choose the destination folder.
  1. Open the OneDrive app.
  2. Tap the + button and select Create folder.
  3. Type a name and tap Create.
  4. To move a file, long-press the file, tap Move, and choose the destination.

Sharing a file with a specific person

Select your device:

  1. In OneDrive, right-click the file.
  2. Click Share.
  3. In the To: field, type the person's name or Rotary email address.
  4. Choose whether they can Edit or View only.
  5. Click Send to send them a link, or Copy link to paste it yourself.
  1. In the OneDrive app, long-press the file.
  2. Tap Share.
  3. Enter the person's name or email address.
  4. Choose edit or view-only and tap Send.

Syncing OneDrive to your desktop (Windows, advanced)

On Windows, you can sync OneDrive to a folder on your computer. Files then appear in File Explorer and are available even when you are offline.

  1. Open the OneDrive desktop app (it may already be installed - look for the cloud icon in the taskbar).
  2. Sign in with your Rotary email address.
  3. Choose which folders to sync. Your OneDrive files will appear in File Explorer under your name.
Syncing is optional. You do not need to sync OneDrive to use it - the web version at office.com works well for most people.