Calendar — Scheduling

1. Go to outlook.office.com/calendar in your browser.
2. Sign in with your Rotary email address if prompted.

You can also reach the calendar from office.com — click the calendar icon in the left rail, or click the Outlook tile and then the calendar icon inside Outlook.

1. Open the Outlook app on your iPhone or iPad.
2. Tap the Calendar icon at the bottom of the screen.

1. Open the Outlook app on your Android phone.
2. Tap the Calendar icon at the bottom.

1. Click New event in the top-left corner, or click directly on the calendar at the time you want.
2. Add a title.
3. Set the date and time.
4. Add a location if needed (or a Teams link — see below).
5. Add a description if you want.
6. Click Save.

1. In the Outlook app, tap the Calendar tab.
2. Tap the + button in the top-right corner.
3. Add a title, date, and time.
4. Tap Done to save.

1. In the Outlook app, tap Calendar.
2. Tap the + button.
3. Fill in the title, date, and time.
4. Tap the tick to save.

1. When creating or editing an event, click in the Invite attendees field.
2. Type the person's name or email address. Select them from the suggestions.
3. Add as many attendees as you need.
4. Click Send to send the invitation. They will receive an email invite they can accept or decline.

Checking availability: After adding attendees, click the Scheduling assistant tab. This shows a grid of each person's free and busy times so you can find a time that works for everyone. This feature is much easier to use on desktop than on mobile.

1. When creating an event, tap the People or Invite field.
2. Type the person's name or email address and select them.
3. Tap Done and then Send.

Checking free/busy times is easier on desktop — the scheduling assistant is limited on the mobile app.

1. Click New event.
2. Fill in the title, date, time, and attendees.
3. Toggle Teams meeting on. You will see it labelled "Teams meeting" or there may be a toggle switch in the event form.
4. A Teams link will be added to the event automatically.
5. Click Send.

1. Create a new event in the Outlook app.
2. Look for the Teams meeting toggle and turn it on.
3. Add your title, date, time, and attendees.
4. Tap Done and then Send.

When you receive a meeting invitation by email:

1. Open the invitation email in Outlook.
2. Click Accept, Tentative, or Decline.
3. Choose whether to send a response or not.
4. If you accept, the event is automatically added to your calendar.

1. Open the invitation email in the Outlook app.
2. Tap Accept, Maybe, or Decline.
3. The event is added to your calendar if you accept.